Cover images and the 020

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Use of $n and $p in the 245 title statement.

 Subfields $n (number of part or section) and $p (name of part or section) often appear in the 245 field for video recordings, where they are used to identify episodes or seasons of television series. These subfields can also be used in MARC records for books as a supplement to series information.  One example would be for items where the common title -- aka the series title -- precedes the part title or title of the individual book, as displayed on the cover and title page.

Local Notes

This week's tip comes by request, and involves "local notes."  This is generally information in the bib record tracking an individual library's date and/or source of acquisition for attached items, but may also include identifying information for individual copies (i.e. "Gift of..." or "Purchased with....") Under LOC's standards for MARC formatting, such information may appear in field 599, or in a 9XX field.

Date1, Date2 and Dtst fixed fields vs. Field 264

This has come up in the course of the current round of Nebraska training (Now adding a 2nd section!  Not too late to sign up!), involving how to record multiple dates in a MARC record. First, a quick review:If the book you are cataloging has a publishing date, it goes in the Date1 slot of the fixed field (if it isn't there already -- for z39.50 imports, it should be). If you can’t find a publication date on the item, then use the copyright date in the Date1 field.

Field 082

This week's cataloging tip is on Field 082. The 082 field contains the Dewey Decimal call number assigned by the Library of Congress or other national agencies.  This field should never be deleted from a MARC record if present. If you import or edit a record that lacks a 082 field, you should add this information to the record.  The Dewey Decimal number can usually be found among the CIP (cataloging-in-publication) information at the front of a book.

RDA fields 336, 337, 338 -- a cheat sheet

The 336 (Content Type), 337 (Media Type), and 338 (Carrier Type) fields should be included in all "=997 \\$a RDA ENHANCED" records. - Content Type (336) is the form of expression. Is it performed music, a cartographic image such as a map, or spoken word such as a downloadable e-book?- Media Type (337) is what device (if any) is needed to use the resource. Do you need an audio player, a video player, a microform reader, or nothing?- Carrier Type (338) describes the storage medium. Is the music on an audio disc? Is the movie on a videocassette?

Adding an Awards Note (field 586)

 Use an Awards Note (field 586) to add information about awards associated with the resource you are cataloging. Awards information is important to many patrons, so taking a minute to enhance the record is worth the effort.  Always add the date that the award was given. If you’re not sure, check the Internet. The awards information does not have to be on your item or packaging to be included in the record.


Sections of a book titled “Notes”, “Selected Bibliography”, and “Bibliographic Sources” are all considered bibliographic references. Sections called “Other Resources” or “Sources of More Information” or lists of where the reader can find crafting supplies are really not bibliographic references but catalogers often include these. If they are already in the record as a bibliographic resource, leave them but do not add these types of references in the 504.


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