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Assigning and Constructing Subject Headings

This post is courtesy of http://librarianshipstudies.blogspot.com/ 

 

Major Steps in the subject cataloging process: Principles of SLAM

Republication info - MARC field 534

Among the 5XX note fields available in MARC, there is one intended to record republication information.

Field 534 creates the display field "Original Version Note" in the patron display -- to indicate the given resource is a republication of an earlier work.

If your book is a reissue of a previously published edition by another publisher and the content has not changed, add this information using Field 534.  Look for republication information on the title page. 

Uniform Title - Main Entry and Added Entry

This tip is a quick review of a couple concepts introduced in my cataloging workshops.  Or rather, one concept used in two related ways.  The concept is the "uniform title" or "preferred title" as it is now also called.   This is the concept -- which actually predates RDA! -- that in some situations, a title may be used as an authority entry, like a subject heading or an author name.

 

Holdings Maintenance menu

Holdings Maintenance is a very useful feature for working with items in Evergreen (as opposed to MARC records). It displays the "holdings" or item/volume records attached to a given MARC record in the catalog. To access this screen, choose "Actions for This Record -> Holdings Maintenance" from the upper right corner of the screen. In the Holdings Maintenance menu, a pull-down menu lists all Sage member libraries by district. Those libraries that have copies of the particular book (or CD, DVD, etc.) will appear in bold text.

Using subfields $n & $p in the 245 field

Subfields '$n' (number of part or section) and '$p' (name of part or section) often appear in the 245 field for video recordings, where they are used to identify episodes or seasons of television series.

These subfields are also found in MARC records for books when the part name (the "title" of a particular volume) doesn't make grammatical sense when separated from the common (i.e. series) title in the 245 entry, and/or when the volume has ONLY a number, i.e. "Vol. XVII" as its individual title.

Tip of the Week: CC, SDH, and DVC in videorecordings

If the container for a video recording displays a small box with the letters "CC" inside it, the 546 field should include the phrase: "closed-captioned". If the container displays a small box with the acronym "SDH," then the 546 field should include a phrase such as, "optional subtitles for the deaf and hard of hearing" or "optional subtitles for the deaf and hearing impaired". This is different than closed-captioning because it includes non-dialog audio and speaker identification.

Tip of the Week: "Plates" in physical description

In a previous tip, we talked about the use of brackets.  This week we'll cover a sort-of-exception to the rule, involving plates.What are "plates"?  The word is a catch-all term for graphical content that's been printed separately and inserted into a book during the binding process -- as opposed to illustrations, etc.  that are "in line" with the text, and printed together with the rest of the book.  The most common usage of plates these days is for photographs.

Field 264 and copyright symbols

The question: "Today and a couple of times prior to today when I'm importing records from other places there are a couple different places that have weird =264 \4 field. The ones I've been encountering look like this: =264 \4$c℗♭2014. "... we can not figure out why they're using the ℗♭ instead of using the © when cataloging a book." The reason why these characters appear in imported record is because other library systems handle special characters like © differently than Evergreen does.

Field 520 - Summary

This week's tip focuses on Field 520, which displays as "Summary, etc."  and is used to hold a short description or "blurb" about the work being cataloged.   As you may know, we recently concluded a survey regarding the Sage catalog, and one of the most frequently received comments from our patrons was: "More blurbs please!"   Therefore, this Tip of the Week is to remind/encourage you to add a 520 field and contents to records that don't have it.  Your patrons will thank you. "But wait!"  you say.

Working in the Holdings Maintenance Screen

 Dear cataloging folks:   This week's tip is not about MARC format, but one of the functions in Evergreen that your permission level allows you to use.  Holdings Maintenance is accessible from the "Actions for this Record" drop-down menu in the OPAC view.  Holdings Maintenance allows you to manage the item and volume records attached to a MARC record.  This week's tip is also explained in more detail in Ch. 10 of the Indiana Evergreen software manual, a copy of which is attached.

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