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Controlled vocabularies (subjects)

For those of you who could not attend today's teleconference, this week's tip will focus on its key takeaway: Types of controlled vocabularies.As you are aware, the Library of Congress Subject Headings index (LCSH) is a ”controlled vocabulary,” that is, a list of authorized words to use in 6xx fields. But what are these other types of subject headings that we find … especially that weird one that is in ALL CAPITAL LETTERS?

Uniform Title as Main Entry

In last week's cataloging tip, we discussed Field 240 = Uniform Title - Added Entry.  As you may recall, this is used to bring together what RDA calls "closely related expressions of the same work," when that work has an identifiable creator.  (AACR2 calls it "multiple editions with variant title statements," but it means the same thing.) This week we are going to talk about Uniform Title as a main entry -- that is to say, for works that do not have a "creator" as such.  How does that work, you ask?

MARC Field 240 - Uniform Title (Title Added Entry)

  A uniform title as an added entry  is used when 1) a work has appeared under varying titles, necessitating that a particular title be chosen to represent the work, AND 2) the work has a named creator listed as the main entry (1xx field) - either an individual or a group.   The most common examples of works meeting these criteria are: a) "authored classics," e.g. The Oddessy by Homer, b) "single-author collections," e.g.

Author Main Entry vs. Title Main Entry (and indicators for field 245)

  The first indicator in the 245 field is not always a ‘1’.  Sometimes it is '0'. Which one to use is determined by whether or not the title is the "main entry" for the record. What do we mean by "main" entry? It’s the primary heading for the resource you are cataloging - that is to say, the preferred means of identification.  If there is a person (or group) named as being primarily responsible for the content of the resource, i.e.

Cover images and the 020

Did you know?

Use of $n and $p in the 245 title statement.

 Subfields $n (number of part or section) and $p (name of part or section) often appear in the 245 field for video recordings, where they are used to identify episodes or seasons of television series. These subfields can also be used in MARC records for books as a supplement to series information.  One example would be for items where the common title -- aka the series title -- precedes the part title or title of the individual book, as displayed on the cover and title page.

Local Notes

This week's tip comes by request, and involves "local notes."  This is generally information in the bib record tracking an individual library's date and/or source of acquisition for attached items, but may also include identifying information for individual copies (i.e. "Gift of..." or "Purchased with....") Under LOC's standards for MARC formatting, such information may appear in field 599, or in a 9XX field.

Date1, Date2 and Dtst fixed fields vs. Field 264

This has come up in the course of the current round of Nebraska training (Now adding a 2nd section!  Not too late to sign up!), involving how to record multiple dates in a MARC record. First, a quick review:If the book you are cataloging has a publishing date, it goes in the Date1 slot of the fixed field (if it isn't there already -- for z39.50 imports, it should be). If you can’t find a publication date on the item, then use the copyright date in the Date1 field.

Field 082

This week's cataloging tip is on Field 082. The 082 field contains the Dewey Decimal call number assigned by the Library of Congress or other national agencies.  This field should never be deleted from a MARC record if present. If you import or edit a record that lacks a 082 field, you should add this information to the record.  The Dewey Decimal number can usually be found among the CIP (cataloging-in-publication) information at the front of a book.

RDA fields 336, 337, 338 -- a cheat sheet

The 336 (Content Type), 337 (Media Type), and 338 (Carrier Type) fields should be included in all "=997 \\$a RDA ENHANCED" records. - Content Type (336) is the form of expression. Is it performed music, a cartographic image such as a map, or spoken word such as a downloadable e-book?- Media Type (337) is what device (if any) is needed to use the resource. Do you need an audio player, a video player, a microform reader, or nothing?- Carrier Type (338) describes the storage medium. Is the music on an audio disc? Is the movie on a videocassette?

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